Retreats at Refreshing Mountain

Even for smaller events (i.e. Starting with retreats of 20+ people for 2+ nights), your retreat quote will give you the option to qualify for an additional 2% or 4% discount on the event (this does not apply for certain retreats staying in cabins). These extra discounts are based on your final count. The 2% discount will apply if your final count is at least the average of your Contract Min and Contract Max.

For instance, if your contract min is 20 people, and your max is 60 people, you will get a 2% discount if you have at least 40 people (i.e. (20+60)/2=40). If your contract min is 120 people, and your max is 180 people, you will get a 2% discount if you have at least 150 people (i.e. (120+180)/2=150). To qualify for a 4% discount, your final count needs to reach/exceed 90% of your contract maximum. There are fine print conditions that apply, so make sure to talk to our sales team and/or read the details on the contract, but in general, you can earn additional discounts if your event has a good turnout.

Planning a successful event can be a lot of work. There are lots of details to manage and decisions to make. We appreciate the effort that the Group Leader puts into making the event a success, and as such, we will honor them with a FREE GROUP LEADER STAY on the event (min of 20+ persons, 2+ nights, does not apply to some cabin retreats). There is a “catch” though. For us to give this credit on the invoice, we require the following 2 things.

Your Preliminary Retreat Schedule must be submitted at least 6 weeks before your event. It must be finalized at least 4 weeks prior to the event.
Your Final Numbers for the event must be submitted at least 2 weeks before arrival.
Our team will work with you to try and qualify you for this discount. Having this information in this timeframe is essential for us to be well prepared for you when you arrive. The details of this discount will be listed on your contract. Feel free to also talk with our sales team if you have any questions about it.

“Off-Peak Season” dates are mid-week (Sunday-Thursday) from Labor Day to Memorial Day (excludes dates surrounding holidays), plus the first 3 weekends of December. Events booked in these times can expect discounts ranging from 10-20%, depending on the group size and duration of stay.

Groups that have a retreat package (i.e. meals, lodging, meeting space) are eligible to book activities like ziplines, climbing tower, escape rooms, ax throwing, team building, etc, at deep discounts. The discounts range from 15-65% off of the Standard rates we use for day guests. Contact our sales team for more information.

Weekend events for January thru March will qualify for discounts ranging from 4-12%, based upon group size and lodging type. Contact our sales team for details.

We offer up to 40% off activity pricing for overnight events from January – March. These dates qualify for 40% off of any activities that are scheduled (i.e. Ziplines, teambuilding, climbing wall, etc).  Conditions apply. Contact our team for details.

We take reservations up to 11 months in advance. This gives our existing groups the first option to rebook for the following year. If you are interested in booking a retreat more than 11 months in advance, you are still welcome to contact us to tell us about the retreat details you are looking for. We will place you on a “wait list” and then follow up with you once we know about availability.

The minimum group size is 30 persons in bunks and 21 in lodge/private rooms/cabins.  The maximum group size (comfortably) is 450 persons, but we will allow for larger groups in certain cases (we have capacity for up to 515 overnight guests). Talk to reservation staff for more details.

If you have less than 20 persons and are interested in a retreat at RMC, please call and talk to the reservation staff at 1-888-353-1490. There are certain times when we will lower the minimum number of people in a specific group, and/or we can look at blocking several cabins to accommodate your group.

Every Retreat Package includes Lodging, Buffet Meals, Meeting Room(s) for the duration of the event, and General Facility Use.  General Facility Use includes scheduled times to use the Outdoor Sports Fields and Courts, Indoor Gyms, Community Pool (seasonal, and scheduled during Community Swim Hours), the playground, pavilions, hiking trails, pond area, visiting the farm animals, etc.  Our Retreat Packages also include the Hotel/Excise Taxes for your event (yes, even non-profits have to pay those, so we bundle it right into the pricing). 

Unless it is specifically stated otherwise on your contract, the following items are not automatically included in your package pricing, but they can easily be added to the event if you wish: Activity Add-Ons (like Ziplines, Ax Throwing, Teambuilding, Escape Rooms, etc), Fall and Christmas Light Experiences, Menu upgrades like Banquets or Snack add-ons, Equipment Rentals (i.e. golf carts, audio/visual equipment, etc) and PA Sales Tax (note that some non-profits may be exempt from this tax).